REQUEST FOR PROPOSAL (RFP)

Bid Title: Architectural Services for West Virginia Academy, Ltd.

Issued by: West Virginia Academy, Ltd.
Issue Date: July 5, 2025
RFP Number: WVA-2025-0002
Proposal Due Date/Time: August 6, 2025, 5:00pm (ET)

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1. Introduction

West Virginia Academy, Ltd., a West Virginia Public Charter School, is soliciting statements of interest from qualified architectural and engineering firms for comprehensive design and construction administration services for the development of a new public charter school facility to be located on an 18 acre parcel of land in the Cheat Lake area of Morgantown, West Virginia. A portion of this project will be funded through the West Virginia School Building Authority and, as such, this request is made pursuant to West Virginia Code §5G-1-3.

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2. Project Overview

• Project Name: West Virginia Academy Cheat Lake Facility Phase 1

• Location: Mon County Parcel No. 18-8-0068

• Estimated Project Cost: $6,000,000 to $9,000,000

• Project Type: New Construction

• Anticipated Start Date: 08/15/2025

• Anticipated Completion Date: 07/15/2027

 

3. Scope of Services

The selected professional architectural firm will be expected to provide: (i) Site analysis and feasibility studies, (ii) Schematic design and design development, (iii) Construction documents and specifications, (iv) Bidding and negotiation assistance, (v) Construction administration, (vi) Coordination with regulatory agencies, (vii) Compliance with WV School Building Authority (SBA) guidelines, as applicable to public charter schools. The services contemplated under this request shall relate to the first phase of construction of a campus for pre-K to high school age students including parking lots, warehousing, classrooms, gyms/multi-purpose rooms, an auditorium, library, and administrative office spaces. It is anticipated that a significant portion of the facilities will be constructed using steel frame buildings and statements of interest should include the provider’s experience with the same.

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4. Submission Requirements

Firms must submit an expression of interest that includes: (i) Letter of Interest, (ii) Firm profile and qualifications, (iii) Resumes of key personnel, (iv) Relevant project experience (especially K-12), (v) References (minimum of 3), (vi) Statement of approach and methodology, (vii) Proof of licensure in West Virginia, (viii) Certificate of insurance.

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5. Evaluation Criteria

Proposals will be evaluated based on: (i) Experience with similar projects (30%), (ii) Qualifications of personnel (25%), (iii) Project approach and understanding (20%), (iv) References and past performance (15%), (v) Local presence and knowledge of WV regulatory environment, building codes and statutes (10%).

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6. Selection Process

This procurement follows WV Code §5G-1-3, which requires a qualifications-based selection process. The top five firms, as rated by the committee based on the submission criteria and reference responses, shall be selected for an interview and then the committee shall rank at least the top three highest qualified professional firms based on the criteria and interview, in the committee’s opinion. The committee shall commence scope of service and price negotiations with the highest qualified professional firm and enter into a contract unless it is unable to negotiate a satisfactory contract at a fair and reasonable price with such firm, in which case the committee shall enter negotiations with the next highest qualified firm as ranked by the committee. By law, two of the top three highest qualified firms must have had offices within the state of West Virginia for a period of at least one year prior to submitting an expression of interest.  

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7. Inquiries by Interested Professional Firms

The committee will entertain inquiries by interested professional firms in relation to this RFP via email at info@westvirginiaacademy.org until July 20, 2025. All inquiries must include “Inquiry regarding RFP WVA-2025-0002” in the subject line of the email and should be addressed to Mr. John Treu, Board Chair, West Virginia Academy, Ltd.

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The committee will not respond directly to any inquiries, but, in the committee’s sole discretion, the committee may post any inquiries and the committee’s responses to such inquiries by July 25, 2025, at the following URL: https://www.westvirginiaacademy.org/rfp

 

8. Submission Instructions

• Deadline: Tuesday August 6, 2025, 5:00pm (Eastern Time)

• Format: Hard Copy or Electronic Submission (PDF Files ONLY)

• Delivery: Statements of interest must be signed by an authorized party at the submitting firm and delivered via common carrier or hand delivery or electronic mail by the deadline at the address below:

West Virginia Academy, Ltd.

c/o John Treu, Board Chair

763 Chestnut Ridge Road

Morgantown, WV 26508

info@westvirginiaacademy.org

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[END of RFP WVA-2025-0002]

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REQUEST FOR PROPOSAL (RFP)

Bid Title: 15-Passenger Van: Request for Quotes

Category: WVA Procurement

RFP Number: WVA-2025-0002

Status: OPEN UNTIL FILLED

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WEST VIRGINIA ACADEMY

REQUEST FOR QUOTES

West Virginia Academy is requesting quotes for one (1) 15 Passenger Van. Quotes should be labeled “15 Passenger Van” and sent via email to htreu@k12.wv.us. Vendors must provide a signed copy of the document below to be considered for award. Quotes will be received until a purchase has been awarded.

 

Desired Specifications

• 15 Passenger Capacity

• “Low or Mid” Roof Height or Equivalent 

• Rear or All Wheel Drive

• Dual Front Airbags

• Safety Canopy (Side Curtain Airbags) or Equivalent

• Windows All Around Vehicle

• Automatic Transmission

• Low Pressure Tire Warning

• Fixed Antenna

• Backup Camera

• Cruise Control

• AM/FM Radio

• Full Size Spare Tire (Mounted)

• Flooring – Non-Carpet

• Power Door Locks

• Power Windows

• AC/Heat with Front and Rear Air Vents

Any questions or clarifications should be directed to transportation@westvirginiaacademy.org or 304-449-4375.

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Publication Date: 04/15/2025

Closing Date: Until purchase is made

Requirements: Complete attached quote form

Related Documents: WVA Van Purchase Quote

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[END of RFP WVA-2025-0001]