Enrollment Information

Once you have toured and been officially accepted into West Virginia Academy, you will be asked to fill out the enrollment application and registration forms. We will also need a hard copy of your child's birth certificate and immunization records.

Enrollment Timelines

West Virginia Academy is a public state-funded charter school and so any student that resides in WV may attend for free once admitted.

Mid-Year Transfer Students: Between September 16th and April 15th each school year, students may transfer in to West Virginia Academy so long as there is space available in their grade. Families interested in transferring mid-year should complete the New Student Application and contact West Virginia Academy by calling the school at 304-449-4375.

New Student Enrollment: West Virginia Academy follows a timeline for new student applications and enrollment for the next school year.

April 15

May 1

May 15

May 31

August

Transfer Student Deadline for the Current School Year

New Student Application Priority Deadline for Next School Year

Lottery Held for New Student Applications (if necessary)

Students accepted and enrolled.

Meet and Greet & 1st day of School. At the Meet and Greet, students complete required forms, receive their class schedules, PE shirts, and meet teachers and administration. The first day of school is typically the next day after the Meet and Greet. (See Academic Calendar for Dates)

Admission Priority

Types of Priorities:

Each year, admissions and enrollments are conducted based on a priority system where available space is offered in the following order:

1. Continuing and Transfers Students

Students currently attending (including mid-year transfer students) are automatically enrolled for the following school year. So the best way for any prospective student to achieve admission to West Virginia Academy is to complete a new student application and contact the school to transfer prior to the priority deadline for new student applications.

2. Timely Applicants

Prospective students for the following school year who complete a new student application by the priority deadline of May 1st are admitted for the next Fall based on available remaining space and, if the total applications for any grade level exceed the available space, then a lottery is held to randomly select students for admission and wait-list any students who are not admitted.

3. Applications After the Deadline

Prospective students who apply for the upcoming Fall after the priority deadline of May 1st are admitted in the order each application is completed. All new student applications are time-stamped. If the grade level for the applicant is full then the student is wait-listed in the order in which the new student application is received.

Completing Registration and Enrollment

Once notified that a space is available, new students must complete all of the registration forms and pay the experience fee to accept their spot at West Virginia Academy for the next fall. Failure to timely pay the activity fee, respond and/or provide registration documents by any deadlines communicated to the family may result in an admitted child's space being given to a wait-listed student.

West Virginia Academy will not contact the school where a newly admitted student for the fall is currently enrolled to request a release of the student's records until over the summer break after the current school year concludes and student grades are finalized for the current academic year. Transfer student records are requested immediately upon accepting admission.

WVA Enrollment Offer Acceptance

Parent/Guardian's Legal Name:

Parent/Guardian's Address

Parent/Guardian's Phone

Parent/Guardian's Cell

Note: Proof of residency must be established prior to the first day of school and so, if you do not currently reside in WV, please email a copy of a utility bill, a signed offer letter for employment in WV, or a signed lease prior to the start of school.

Child's Legal Name

Child's Date of Birth

Month

Day

Year

Current School

Current School City/State

Current School Phone

As the legal guardian for the above-named child, I hereby: (i) affirm that I and my child are residents of West Virginia (or will establish residency and provide proof of the same before the first day of school), (ii) officially accept the spot at West Virginia Academy on behalf of my child, whose full legal name and correct date of birth are listed above, (iii) authorize West Virginia Academy, Ltd. to create a student account in WVEIS or request my child’s WVEIS number from an existing WV public school and/or transfer my child’s academic records from their current school, (iv) confirm that I will comply with all student policies including dress codes and codes of conduct, and (v) acknowledge that, until my child graduates or withdraws from West Virginia Academy, my child’s attendance is mandatory on scheduled school days pursuant to West Virginia Law.

Single choice

Yes

Signature

Signature field is empty.

This acceptance form is valid if remitted by the deadline stated in the offer letter, or otherwise as approved by WVA.